Turn a paper open house sign-in sheet into personalized follow-up emails with Claude
Matt Spangler's Agent Intelligence newsletter lays out a Sunday-night workflow where Claude reads a photo of a handwritten open house sign-in sheet, pulls features from the listing URL, and drafts a 90-110 word follow-up email for each visitor for approval before any CRM logging.
At a glance
- Tools used
- ClaudeClaude Cowork
- Category
- Lead follow-up & inside sales
- Audience
- agent
- Difficulty
- Copy-paste
- Source
- The Sunday Night Follow-Up Sprint | Agent Intelligence #43
Matt Spangler (Agent Intelligence) · Newsletter · Apr 26, 2026 - First step
- Photograph the next open house sign-in sheet and upload the photo with the listing URL.
Compliance note: Only email visitors who gave an email address on the sign-in sheet, include your brokerage name and an unsubscribe line, and keep visitor notes about the home, not about the visitor's personal traits.
Suggested prompt
Written by this directory, inspired by the source. Replace the [bracketed] parts.
You are my open house follow-up assistant. Listing: [address], listing URL: [URL], open house date: [date]. 1. Read every name, email, and handwritten note on the attached sign-in sheet photo. List any entry you cannot read instead of guessing. 2. From the listing URL, pull 4 standout property features. 3. For each visitor, draft a 90-110 word email that thanks the visitor, references one note I wrote about that visitor, names two property features that match the note, asks one open question, and offers a second showing or market alerts. 4. Use a warm, plain tone, vary the opening line, and sign as [my name]. Show all drafts and wait for my approval. Do not send any email.